Monthly statements, invoices, billing notices, and account correspondence are the backbone of customer communication for financial institutions, healthcare providers, utilities, membership organizations, and any business that sends recurring transactional mail. Eagle Mailing Service provides complete statement printing and mailing — data processing, variable printing, inserting, and postal delivery — from our Salem, Oregon production facility.
How It Works
You send us your data file. We process it, print individualized statements on every sheet, fold and insert them into envelopes (with any required inserts or return envelopes), seal, meter, sort for postal discounts, and deliver to the USPS. The entire process is handled in-house — your data never leaves our facility until it’s in a sealed, addressed envelope.
Security and Compliance
Statement mail often contains sensitive personal and financial information. Eagle Mailing Service maintains strict data handling protocols throughout our production workflow. We process data in secure environments, limit access to authorized production staff, and destroy source files after mailing per your retention instructions. We work with healthcare providers, banks, credit unions, insurance companies, and government agencies that require compliance with industry regulations including HIPAA-aware handling for protected health information.
Match Mailing
When a statement package includes personalized inserts — a payment coupon matched to the account, a personalized message, or account-specific marketing material — every component must arrive in the correct envelope matched to the correct recipient. Our match mailing workflow handles 1:1 and multi-component matching with verification at every stage. The wrong insert in the wrong envelope isn’t just an error in statement mailing — it’s a data breach. Our process is built to prevent it.
Volume and Frequency
We handle statement mailing programs of every size and frequency — from a few hundred pieces monthly for a small credit union to tens of thousands for a regional healthcare system or utility. Recurring monthly programs are scheduled in advance and processed on a consistent production calendar so your statements arrive when your customers expect them.
Set Up Your Statement Mailing Program
